AI won't fix a broken process.
It scales a good one.

As invoices are received in your Invoice Register, Bolt completes the data entry for the header and cost distributions based on your company’s coding rules. Related field slips, POs and supporting documents are matched automatically, while AP reviews and approves everything before submitting.

Vendors can email statements directly to your designated statement inbox, or AP can simply drag them in. The system reconciles each statement against the Vendor Inquiry and Invoice Register, identifies what’s missing, and prepares the vendor follow-up for AP to review and send. A live KPI tracks outstanding invoices by month, giving Finance visibility into costs that have been identified but not yet received.

Every invoice is matched against the PO, subcontract, receiving records and supporting backup before it reaches approval. Quantity, price and coding differences are flagged so AP only deals with the exceptions.

Field slips and receipts are matched to the vendor invoice as soon as it arrives and attached automatically in the Invoice Register. Missing slips are flagged before the invoice is approved, not after it's paid.

Invoices are checked against the applicable PO or subcontract — remaining value, approved rates and change orders — so costs are coded to the right commitment and nothing is paid twice.

Before a subcontractor or vendor is paid, the system confirms required documents — insurance, WCB/WSIB clearance, statutory declarations — are current and on file. Missing or expired documents are flagged and follow-up is sent automatically.

Have the field submit slips right in the system — or keep receiving the usual messy stack of slips and receipts. The office scans as it always has, then simply drags and drops. No sorting needed — Bolt reads each document, knows whether it’s a field slip, credit card receipt, expense receipt, fuel receipt or other backup, and sends it through the right process. Slips and receipts are organized, named, coded and filed in the system and SharePoint, ready to be matched and automatically attached to the Invoice Register when the invoice comes in.

The system recognizes company credit card receipts and automatically organizes and files them. When the statement arrives, AP simply drags it in. The system reconciles the statement to the receipts while Bolt applies your company’s coding rules, producing a completed report for AP to review. Once approved, everything is submitted to the Invoice Register with the statement, report and supporting receipts attached.

Snap the receipt and move on. The system captures and organizes each expense as it happens, while Bolt learns how your company codes different purchases and builds the expense report for you. When it’s time to submit, review what Bolt prepared, make any changes and approve. The completed expense report is then sent to your Invoice Register with the header, cost distributions and every receipt attached — no rebuilding the report, re-entering the coding or hunting for backup.

Fuel receipts are captured and organized as they come in, then automatically matched against the monthly fuel invoice or statement. Bolt applies your company’s coding rules, flags missing receipts or discrepancies, and prepares everything for review. Once approved, the transaction is posted to your ERP with the invoice or statement and every supporting fuel receipt attached.

Keep the PO process your field already knows — paper or in the system. POs are read, synced to your ERP and reconciled against invoices as they come in. If a purchase arrives without a required PO, one is created from the receipt after the fact, so your commitments stay complete.

When a subcontractor invoice comes in, the system compares it against the applicable progress claim and confirms all required documents are current and on file. Missing or expired documentation is flagged, with follow-up automatically sent to the subcontractor. Once everything is received, the system clears the invoice for payment and updates the Invoice Register to show it’s ready to pay.

Approved quotes are stored with the PO they support, so the committed price is on record. When the invoice arrives, it's checked against the quoted price and any difference is flagged for review before payment.

See every open PO and subcontract by job — what's been committed, invoiced and what's still outstanding — so Finance knows the costs coming before they hit the ledger.

Invoices that exceed the remaining PO or subcontract value, approved rates or progress to date are flagged automatically before they're approved for payment.

Identify stale, fully-invoiced or duplicate commitments and prepare them for close-out, so open commitments reflect what's actually still owed.

Progress claims build in the background as the work happens — pulling together field quantities, subcontractor progress, change orders and supporting information. Nothing is locked in; your team can review, adjust or override any amount before billing. The system gives you the information to work from, then prepares the final claim and supporting backup in your client’s preferred format.

As costs hit your T&M work, the next invoice starts building in the background. The system captures eligible labour, equipment, materials and other costs, applies your billing rules and keeps unbilled transactions visible for review. Once a cost is invoiced, it’s marked as billed, giving you a clear record of what’s been billed, what’s still outstanding and what needs attention.

Capture LEMs on paper or in the system. Scanned LEMs are read by Bolt, coded to the job and linked to the applicable T&M invoice or change order, so the information is entered once and used everywhere it's needed.

Track every change from the initial request through approval and billing. LEMs, extras and change orders are organized in one place and linked directly to the progress claim, so you can see what’s pending, approved, declined and ready to bill. Your client, engineer or consultant doesn’t need a login or access to another system. They keep communicating by email as they do today — simply forward or drag their response into the system and Bolt reads it, identifies the applicable change and updates the record for your team to review.

Automatically stay on top of overdue accounts. The system monitors your AR aging, sends follow-up emails based on your collection rules, tracks customer responses and flags accounts that need attention.

Track holdback and retainage by job and customer — what's been held, what's due for release and when. Release dates are monitored and the release invoice is prepared for review when it's time to bill.

Let the field record time however works best for them — directly in the system or on the same paper timecards they use today. Paper is simply scanned and dropped in, where Bolt reads the employee, hours, job, activity and coding. Your team reviews the entries, makes any necessary adjustments, and once approved, the time is submitted directly to Web Time Entry. Because timekeeping is connected to the rest of Telegraph, field notes related to extra or T&M work can also flow into the applicable LEM or upcoming T&M invoice — capturing the information once and using it everywhere it’s needed.

Give employees one place to see their own vacation balance, sick days, lieu time, CTO and other time-off balances, and submit vacation or time-off requests. Requests follow your company’s approval flow, and once approved, the required information is automatically updated in Web Time Entry and the company calendar. Supervisors have visibility into the balances and upcoming time off for their own crew or team, making it easier to manage coverage and approvals.

Email payroll corrections to a designated inbox or simply drag them into the system. Bolt reads the request, identifies the employee, pay period and required adjustment, and prepares the correction for Payroll to review. It then follows your approval workflow and, once approved, updates the applicable Web Time Entry with the required field data. Every adjustment is logged with the original email or request and supporting documentation attached, creating a complete audit trail of missed hours, incorrect rates, payouts and other payroll corrections — including what was requested, what was changed, who approved it and when it was completed.

Bring your estimate into the job without rebuilding it in your ERP. Drop in the completed estimate from whatever estimating software you use, or connect the system directly, and the job and cost-code structure is set up with anything unmapped or questionable flagged for review.

The budget is mapped to the job and cost-code structure. For quantity-based budgets, changes to job quantities automatically update the related budget and flow through to the progress claim template — keeping job costing and billing aligned.

See where every job really stands — not just what's hit the ledger. Bring together posted transactions, the Invoice Register, outstanding field slips, open POs and any other information you choose to include. You decide what makes up your job view. Get a more complete picture before month-end, with visibility into what's posted, what's coming and what's still missing.

Bring job costs, revenue, billings and contract values together to calculate and review WIP. Adjustments can be reviewed and approved before the final entries are posted to your accounting system.

Combine committed costs, costs to date and remaining budget to build cost-to-complete by job and cost code. Project managers review and adjust the forecast, and the results feed directly into WIP.

Work through a close-out checklist for each job — final billings, retainage release, open commitments, outstanding invoices and final cost review — so nothing is left hanging after the work is done.

Automate the repetitive work behind your bank reconciliation. Bank transactions are matched against your accounting data, with unmatched transactions and discrepancies flagged for your accounting team to review.

Review the general ledger for miscoded entries, unusual balances and transactions that don't fit your coding rules. Items needing attention are flagged so your team reviews exceptions instead of scrolling the ledger.

Reconcile balance sheet accounts each month against their supporting detail, with variances flagged and backup attached, so every account has a clear, reviewed reconciliation on file.

Identify costs incurred but not yet invoiced — open field slips, unbilled tickets, received goods — and prepare the accrual entries for review and approval before they're posted.

Simplify month end by bringing the checks, reconciliations and adjustments your accounting team completes each month into one place. The system identifies items requiring review so your team can focus on exceptions instead of pulling and comparing reports.

Bring together expected receipts, upcoming payables, payroll and other commitments into a rolling cash forecast that updates as transactions are entered.

Forecast when customer payments are likely to arrive based on AR aging, billing dates and each customer's payment history.

See what needs to be paid and when — approved invoices, upcoming due dates and subcontractor payments — so cash requirements are planned, not discovered.

Track current assets and liabilities — AR, AP, retainage, WIP over/under billings — in one view, so you can see how working capital is moving month to month.