Construction accounting automation
Stop working around
your systems.
I'm Melissa Vlasic — former Controller, MBA, 15+ years in construction. I automate the manual accounting work between the systems construction companies already use — AP, billing, payroll, job cost and month-end — giving construction firms the results of a process manager, minus the permanent hire.
- On-demand
- system audit / focused project / implementation / one-off issue
- Practical solutions
- I find the problem, fix what's not working and build what's missing
- 15-minute billing
- pay only for what you use — no long-term commitment
The equation
MBA + Controller + Construction + IT = Telegraph Systems
Trusted by construction companies across North America
Sound familiar?
Common pain points
“I thought our software was supposed to do this for us.”
“I'm exporting everything to Excel just to reorganize it.”
“There's too much manual work in our processes.”
“We built workarounds that became the process.”
“I inherited these systems and don't know why they're set up this way.”
“Everyone has their own spreadsheet.”
“Month-end feels harder than it should.”
“If one person is away, everything slows down.”
“I don't trust the numbers.”
“We added another tool instead of fixing the process.”
“We're paying for features we don't use.”
“I don't know how to customize my software without breaking something.”
“Lots of talk about AI. Not sure where it actually fits in our business.”See how AI fits
Services
Hired for three outcomes
Numbers you can trust, less manual work, and processes that stick after I leave — delivered inside the accounting and field software you already own.
Information you can trust
Reporting and data that give you a clear picture of what's happening.
Less manual work
Better workflows, automation and integrations that eliminate unnecessary steps.
Systems that fit your business
Configure and improve the technology you already have around the way your company actually operates.
New — Telegraph modules
Workflows that sit on top of your ERP — with Bolt, your AI agent.
Ready-built modules for AP, receipts, POs, progress claims, timekeeping, job costing and more. Each arrives about 90% built, and I configure the final 10% around how your company works. Buy only the modules you need — you own them.
Where I focus
Accounting workflows
The work that has to close
In a construction company, the office carries the paperwork the field creates. AP chases backup for every invoice, reconciles statements and receipts, builds progress claims and T&M billing, and fixes payroll — all under month-end pressure. I take the manual entry, matching and coding off their plate so your team reviews instead of re-keys.
Operational data collection
The work that happens in the field
The field creates the information — field slips, timecards, POs, LEMs, scale tickets and truck tickets. Your crews choose how it comes in: entered directly in the system, or on the paper they already use and handed in to the office. Either way it gets captured once, read and coded by Bolt, and sent to the right place, so nothing is collected twice or re-keyed in the office.
What I do
I set up and fix systems.
I bring experience across accounting, IT and construction operations — complementing your software vendor's services, not replacing them.
Fewer workarounds
Better data
Less manual effort
Better visibility
Common pain points
- Business has outgrown its processes
- Not sure what a “good” process looks like
- Too many tools that don't talk to each other
- Lost knowledge after turnover
- Payroll or job costing errors from system setup
- Manual workarounds nobody can explain
Testimonials
What controllers, CFOs and owners say
“We've tripled revenue without adding staff to handle the extra workload.”
Melissa is incredibly fast and accurate in her area of expertise, with 15 years in civil construction. She has a thorough understanding of the industry and can develop solutions for complex problems that connect finance, accounting, and construction. You can talk with her about construction materials, code in the IT world, and upper-level accounting and finance — and she speaks all three fluently.
During her time at Wilco, she took our old Explorer accounting system and moved us to the Eclipse ERP system — while still running the accounting team and managing controller duties. She automated payroll from start to finish and integrated Nektar payroll reporting. She set up reports that allow us to compare results across projects, divisions, vendors, and time periods, with quick access to the transactions behind the numbers. She also put in a PO system with built-in controls to prevent overbilling and keep vendor pricing in line with agreements. The result is a system that's accurate, fast, and easy to work with.
Clear procedures and documentation mean the team can use it confidently without relying on extra support. Since it went in, we've tripled revenue without adding staff to handle the extra workload. That efficiency is because of the system Melissa designed and implemented. We highly recommend Melissa and her consulting services. We will be hiring her firm next to implement a fully integrated document management system for use across our company, and in coordination with our consultants, clients, vendors, and subcontractors.
“She automated our purchase order process, which has saved us an immeasurable amount of time.”
I had the pleasure of working with Melissa Vlasic for 6 months. In her time with us, she was instrumental in improving and automating several of our processes. Using the software we had available (Procore and Sage), she was able to automate our purchase order process which has saved us an immeasurable amount of time. She prepared training videos that were detailed, yet concise, allowing us to quickly get new employees up to speed on our processes.
This is just one of many examples of improvements Melissa made. Melissa is a very detail oriented person and is able to think outside the box to identify process improvements to make things more efficient and accurate. I would welcome the opportunity to work with her again.
“Her in-depth analysis and feedback has made her an invaluable asset.”
Melissa has worked for Bay Hill Contracting Ltd. since December 2023 as a consultant for our accounting software program. Her work included configuration, reporting, process improvements and applications. Her work was always completed timely and diligently and her in-depth analysis and feedback has made her an invaluable asset.
Melissa does outstanding work and is highly recommended by our company. We will continue to use her and her expertise in this field for the foreseeable future.
“Melissa's guidance contributed meaningfully to moving us forward.”
We recently worked with Melissa Vlasic during our software upgrade project. Melissa provided valuable support with the system setup and training, demonstrating strong knowledge of the platform and helping our team through the transition. While some areas of the project remain in progress, Melissa's guidance contributed meaningfully to moving us forward, and we appreciated her professionalism throughout the process.
Scope
What I do — and what I don't
What I do
- Work with the systems you already have and configure them around how your business actually operates
- Build automated reporting that replaces manual spreadsheets
- Build custom applications that overlay your ERP when off-the-shelf tools can't connect the two
- Record a short SOP video for everything I touch — a 10-minute fix or a full project
- Take on anything from a one-off issue to a company-wide rollout
What I don't do
- Write long SOP manuals or binders nobody opens
- Run classroom-style training sessions or certification programs
- Sell, resell or take referral fees on software
- Push a re-platform when your current system can be fixed
- Automate a broken process instead of fixing it
- Disappear at go-live and leave the knowledge with me
Fees & Billing
Hourly
Rate
$150 / hour
Straightforward hourly billing, used when you need it — no long-term commitment.
Billing increments
15 minutes
Time is billed in 15-minute increments, so you only pay for the work actually done.
Commitment
None
No retainers, no minimums, no lock-in. Bring me in for an afternoon or a full project.
Discovery call
No charge
A 30-minute conversation about what's frustrating you. No pitch, no discovery fee.
Modules + Hourly See the modules →
Module pricing
Quoted directly
Buy only the modules you need and own them outright. Pricing is discussed directly with you.
Licence fees
None
No annual maintenance, subscription or licence fees.
Implementation
$150 / hour
Setup and the final 10% of configuration — fitting the module to how your company works — billed hourly.
Included
Bolt + filing
Every module comes with Bolt, your AI agent, and organized document filing in your cloud.
With over 15 years in the construction industry, I specialize in bridging the gap between finance, operations and technology.
My background spans the full spectrum of accounting roles — from data entry to Controller to CFO — giving me a deep understanding of both the day-to-day and high-level financial strategy.
Over the last decade I've led financial strategy and systems implementation for construction companies across North America, configuring software so it works for accounting teams, project managers and the crews in the field.
Finance leadership
I understand the monthly grind, the reporting deadlines, and the pressure to make the numbers accurate and meaningful.
Technical knowledge
I don't just recommend changes, I go into the system and configure, map and build them myself.
Operational awareness
I know what's reasonable to ask of field teams and how to roll out new systems without disruption or burnout.
Next step
Let's find out what's actually broken
A short call: bring the report nobody trusts or the process everyone complains about, and we start there.